Step 3: Edit the Stories in InCopy and Return itĪll the remote InCopy user needs to do is double-click on the. And check out the cute little package icon next to the Assignment name, reminding the designer that an off-site editor is working on it. This prevents on-site users from inadvertently checking out the stories while the off-site editor is working on them. Immediately after you make an InCopy package, InDesign automatically checks out the associated stories to the person you entered in the “Assigned To:” field in the Assignment options dialog box: Yes, you still have to enter the editor’s addy and press Send. ![]() InDesign automatically creates an outgoing e-mail in your default e-mail program and attaches the package to it, it doesn’t actually send it. incp file on an FTP server for an editor to download, or you can e-mail it to them, either manually or the lazy way, by choosing “Package for InCopy and E-mail” from the panel menu: incx files), and a few small “package management” files that quietly work in the background. ![]() InDesign creates a single, compressed file – “.incp” – containing the Assignment file (.inca file), the stories and images you included (the. In InDesign, select an Assignment in the Assignments panel, and from the panel menu, choose Package for InCopy. To add additional stories to an existing Assignment, just drag and drop text frames right from the layout onto the name of the Assignment in the panel. InDesign takes care of the filenaming and saving for you, and bam, your Assignment is ready (right image). For example, to do both tasks at once, drag and drop a text frame(s) onto the New Assignment icon in the Assignments panel (see left image below). indd file has hundreds of pages.) If you need to send the editor the entire layout, just include all the layout stories in the Assignment.Įxporting stories to InCopy and creating Assignments is a lot easier in CS3 because of its new support for drag-and-drop. (So an Assignment might be only four pages long even if the. The basic principle of creating Assignments is unchanged from CS2: Tell InDesign which stories an editor needs to work on, and InDesign includes just those spreads containing those stories when it creates the assignment. Packages can only be created from Assignments, so you need to make an Assignment first in the Assignments panel. Step 1: Create the Assignment in InDesign Let me show you how the new remote workflow works in four simple steps! In fact, with CS3 it’s possible to run a completely virtual workflow if you want: One designer, umpteen remote InCopy users, all keeping each other up to date with e-mailed Packages. Both InDesign and InCopy now offer a spiffy “Package” command in their Assignments panels that take care of automating all of the above, and more. If an editor working from home wants to use InCopy to edit stories in the layout, the best you can do is to e-mail him a mess of files (assuming you can figure out which files to send them), hope that he doesn’t rename or rearrange any files at their end, keep your fingers crossed that he sends you back the right ones and hope you remember where to put them. ![]() ![]() With CS1 or CS2, an InDesign/InCopy workflow works best when everyone (design and editorial) has read/write access to the same local file server.
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